For Want of a Background Check, the Romance Was Toxic

Note: The following story about Robbie Romance is fictitious, told to illustrate the potential problems caused by a rush to hire and the lack of any background checking.

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Once upon a time, a well-educated, dynamic HR manager had a customer service department supervisor position to fill. The previous supervisor departed with little notice, leaving the HR manager under significant pressure to find a suitable replacement quickly.

So, she posts the position to numerous job boards and receives several mildly qualified resumes. She mentions her dismay and frustration at her weekly management team meeting. She is considering contacting a staffing agency for assistance when a manager from another department mentions that the boyfriend of his wife’s cousin recently moved to the area and has a customer service background. The manager offers to contact the boyfriend to see if he is interested in interviewing for the position.

The boyfriend is indeed interested in the position. He provides a stellar resume and aces his interviews with both the HR manager and the department director. A decision is made to extend an offer of employment, which he quickly accepts. Since he is not currently employed, justified by his recent move to the area, he is able to start immediately.

The HR manager cannot believe her good fortune in finding a quick resolution to her staffing dilemma and decides to forego verifying his education and employment history. She also skips the criminal background screen rationalizing he is a “referral” from one of her trusted department managers so surely there is no risk hiring him, right?

A few short weeks after the boyfriend, Robbie Romance, completes his training, the nightmare begins. Several female workers file complaints with the HR manager citing unwanted sexual behavior from Robbie. Two workers claim he has even cornered them when they were alone and made physical advances toward them. Then a male employee comes forward, indicating Robbie has bragged about his good fortune in getting this great gig with his criminal record. Our HR manager is still reeling from this revelation when the customer service department director comes into her office and announces he has a complaint from a female client indicating Robbie made unwanted sexual advances towards her.

Employer finally checks

The HR manager quickly retrieves Robbie’s resume and contacts his last two employers. Over the course of the next few days she learns Robbie misstated his employment to cover gaps in work history, is not eligible for rehire at either company and has never been in a management role. She also learns he does not hold the business degree stated on his application. On a hunch, she checks the state sex offender registry and learns Robbie is a registered offender.

The HR manager quickly moves to terminate Robbie on the grounds he violated numerous sections of the company’s code of conduct as well as misrepresented his work history and education on his resume. Robbie’s employment ends just six short weeks after it started.

The consequences

Unfortunately, this is not where the story ends for the HR manager or her employer. One of the two female workers Robbie sexually harassed goes out on medical leave, citing anxiety-related health issues as the cause. The female client who was targeted by Robbie’s unwanted advances ends her relationship with the company, resulting in $300,000 in lost revenue annually. Trust and morale across the customer service department has been negatively affected by Robbie’s short tenure. And, our HR manager is back at square one in filling the now vacant customer service supervisor position.

Consider these facts

  • According to a 2010 article in the Society for Human Resource Management’s magazine, juries usually find against employers in negligent hiring cases with the average damage award topping $1 million.
  • The cost of making a bad hire can be counted in multiples of their annual salary. Avoiding a toxic hire, even one who is a top performer, is more valuable than the job they do.
  • A 2018 survey of more than 1,000 hiring and HR managers found that 75% have caught a lie on a resume. In 2015, a similar survey found 56% of managers reporting they caught a lie, with the most common dishonesty being overstatement of their skills and responsibilities.
  • After shoplifting, the 2017 National Retail Security Survey reported employee theft was the biggest cause of loss to retailers, with the median loss per dishonest employee calculated at $962.60.
  • In 2013, the National Survey on Drug Use and Health  reported that 9% of illicit drug users were employed.

Rushing into a bad hire

The HR manager in our story above fell into several traps that often affect judgment and decision-making, ultimately increasing the risk of a poor hiring choice. First, she was in a hurry to quickly fill the position in an effort to support the customer service department management as well as clear a task from her heavy workload. She also took risks with a prospective applicant because he was a referral from an employee without considering how well the employee actually knew the candidate. Finally, she let the charms of an applicant with great interviewing skills and the fact the department director was equally pleased with the candidate’s interview performance override standard practices in mitigating risk to the organization.

What a background check would have caught

Had the HR manager conducted a standard pre-employment background screen to include a criminal history investigation, verification of previous employment and education verification, she would have quickly identified numerous red flags, leading her to question his suitability for managerial employment in a client facing role with a high percentage of female co-workers.

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A county criminal records search, national sex offender search and national criminal database search would have exposed a recent history of sexual misconduct. Further, employment verifications and education verifications would have revealed misrepresentations on Robbie’s resume that likely would have resulted in him being found unqualified to fulfill the position of customer service supervisor.

The total cost of a pre-employment background screen with the services outlined above averages $40-$75 with a typical turn-around of just a few days. The cost of Robbie’s 6 weeks of employment could top $500,000.

While the story above is fictional, scenarios like this play out every day in businesses across the US. They don’t always end up hiring a Robbie Romance, but when they do, the cost can run into the millions.

Cynthia Woods

Cynthia Woods is the vice president of sales & marketing for AccuSource, Inc. Cynthia has more than 20 years of experience in sales and marketing with over 14 years in the employment screening and human resource services industries. Through her tenure she has assisted large and small business, including several Fortune 500 enterprises, in achieving their quality staff acquisition and risk mitigation goals by aiding them in selecting the right mix of background and drug screening products and services to meet their unique business needs. Cynthia understands the requisites of highly-regulated industries and often assists HR, Security and Risk Management professionals in education, healthcare, energy and transportation sectors.

Cynthia holds both a Bachelor of Science in Business Management and a Master of Business Administration degree. She is a long-time member of the Society for Human Resource Management (SHRM) and an active participant in the Women Business Enterprise National Council (WBENC.)