Robotics in HR: Current Trends and Impact

Jul 31, 2018

The human resources division is an integral part of any business. At its core, the HR department’s strategic role is managing employee relations, ensuring high-quality talent acquisition, and ultimately fostering high employee engagement and retention. However, their day-to-day activities are highly resource-intensive with a myriad of tasks such as payroll, benefits, hiring, offboarding and compliance management. But all this is changing as HR departments are adopting automation and robotics to streamline operations and enhance their contribution to overall business goals.

Much of HR can be automated

In fact, research from Ernst & Young states that about 93% of time spent by HR employees is on repetitive tasks. The same report goes on to state that 65% of HR rules-based processes have the potential to be automated. And this is where the role of automation, in particular, Robotic Process Automation, can play a big role, as it already is at EY.

The HR domain has many transactional activities which are ideally suited for robotic process automation (RPA). With RPA, organizations can automate HR tasks that are rule-based, repetitive, and standardized and as a result free-up HR employees to focus on more strategic and innovation centric functions like talent development, retention, and policy implementation.

According to a Deloitte report, about 42% of the organizations participating in its Global Human Capital Trends survey reported they have fully implemented or made significant progress in adopting cognitive and AI technologies within their workforce. In another report, 45% of HR global shared services executives expressed confidence that implementing RPA will lead to 10-20% in savings to their business. In fact, this potential is so exciting that in July 2017, global IT-giant IBM partnered with Automation Anywhere (AA) to integrate AA’s RPA platform into IBM’s portfolio of digital process automation software like IBM Business Process Manager and Operational Decision Manager. This integration has now opened up opportunities for developers to create software bots that can manage repetitive and task-based work.

Cognitive automation and process standardization

As RPA has evolved it has also benefited from the advancements in cognitive technologies. The implementation of cognitive automation within RPA is broadly categorized into two areas: Cognitive Engagement and Cognitive Insight functions.

Cognitive engagement RPA in HR allows for the use of intelligent agents to interact with employees with the power of natural language processing. With these advantages, they can be used to deliver mass personalization at a large scale very quickly, while also offering end-users with smarter insights. These avatars can offer users contextual recommendations such as answering queries on HR policy, managing leaves, absences and the PTO policy of an organization.

Similarly, cognitive insights help HR teams identify opportunities for growth, diversification, and efficiencies by creating large-scale organizational intelligence. With their advanced pattern detection and data analytics capabilities, cognitive insight RPAs can uncover hidden patterns and help reveal inefficiencies in the workforce through predictive analytics and talent analytics. These data insights can then be directed by human users in making strategic and tactical decisions that strengthen the overall growth trend of the organization.

Benefits and impact of RPA

The potential for RPA technologies to benefit business through the human resources division is immense. And much of this potential is well proven. The key benefits of RPA in HR departments can be summarized as follows:

  • Low-risk and easily integrated: RPA is a low-risk non-invasive technology that can be easily implemented on existing systems. This allows HR teams to create a platform that continues to grow with the development of sophisticated algorithms and machine learning tools.
  • Increased productivity: RPA can free up human workers to take on more high-value tasks such as employee engagement and retention tasks, and contribute directly to the overall strategic goals of the company thereby increasing overall productivity.
  • Scalability: The cost per effort on RPA is negligibly low when operated at scale and can be instantly ramped up and down depending on the demand in the system. This leads to no wastage of effort or downtime for the system as a whole.
  • Accuracy: RPA also offers precise outputs and decisions rapidly when it comes to data analytics thanks to its computational supremacy, which far outperforms their human counterparts.
  • Duration: RPA projects run 9-12 months with a return on investment of 30% to as much as 200% in the first year.
  • Consistency: RPA is created for perfect replication and error-free performance which eliminates output variations during an operational term.
  • Reliability: RPA’s do not require sick days, working 24/7/365.
  • Flexibility: RPA’s are industry agnostic and can follow programmed procedures irrespective of the deployment environment.

However, the limits of RPA are based on the ability to translate your HR processes and make them compatible with RPA implementation. Process standardization is still a hurdle as the state of core data in many organizations is typically found to be incomplete and fragmented. Only by standardizing this data can truly sophisticated automation be unleashed and free up the energy of the HR team to contribute towards greater business challenges.