What Workforce Planning Technology Can Do

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Jan 27, 2017

Employee turnover is extremely expensive, costing up to 1.5 to 2 times an employee’s salary, and those numbers are rising. Finding and training a replacement can be an arduous process. In an effort to recruit and retain employees, companies do everything from offer free, chef-cooked lunches to employees to regular retreats in fun locations — particularly in industries where the demand for talent is acute.

Glamorous and exciting perks are certainly useful tools, but studies have shown that the most engaged employees have jobs they are passionate about, where they feel like they are learning, using their skills, and making an impact. They crave flexibility, autonomy, and recognition of their work. Research shows found that employee recognition is the top factor when motivating employees in the workplace.

Planning makes a difference

One of the best investments organizations can make toward improving employee satisfaction is in workforce planning technology and process improvements.

Workforce planning examines the entire employee lifecycle and determines how to best recruit, grow, deploy, optimize and retain employees.

Let’s look, for example, at an employee named Leslie. Her manager needs to keep track of how much Leslie gets paid, the market rate for people in her position, when her last raise and promotion were, how her role fits into corporate goals, where her skills are most valuable, what training programs will enhance her skills, and more. That’s a lot of information to keep track of for just one employee. A leader with 5, 10, 20 people on their team is faced with the monumental task of managing all these moving parts. If managers  don’t have the information they need or the right tools, things can quickly fall through the cracks, leaving employees unsatisfied.

For many organizations, spreadsheets have traditionally been the go-to way to keep track of all the moving parts and stay connected to what’s going on. That makes workforce planning a fairly manual, laborious process, which often makes planning a low priority.  Thanks to cloud services for data analytics, scenario planning, and predictive technologies, it doesn’t have to be this way.

Modern workforce planning tools aggregate data about relevant employee attributes, enabling managers to track their direct reports, helping to meet their needs so they perform at their best. Answering questions, like who needs a raise or who in my organization is available that possesses skills needed for a new project or role, can help proactively identify employees who might otherwise begin  feeling underutilized or under-compensated.

Modeling workforce scenarios

In addition, the future of workforce planning involves modeling, allowing managers to make decisions based on scenarios. For example, how will growing a team affect the bottom line? What skills do we most need to hire for? Which training programs will have the biggest impact on retention?

Just as workforce planning can reveal what promotes retention, so can it reveal which measures don’t make much of a difference. It can correlate variables, like a specific type of benefit, to its impact on the organization. This makes it easier for managers to separate the things that actually matter from white noise, and then focus on the steps that promote the performance of their team.

It also connects workforce initiatives to strategic objectives. Consider hourly workers at a hotel. Workforce planning allows a manager to optimize around how many staff members are needed to keep the line at the front desk moving smoothly, increasing customer satisfaction.

Proactive managing

The future of workforce planning will enable managers to be proactive rather than reactive. Technology will allow them to anticipate the needs of their employees to keep them performing as productively and happily as possible.

The most effective workforce planning solutions are those that can provide a holistic, connected, and real-time view of data about the employee, so that every decision is made with context. That data would include current role, hire date, time in current position, current compensation, time since last raise, performance ratings, training attained, skills, current projects assigned to, succession plan target and career path plans.

Brought together, and benchmarked against internal and external data sources, this contextual view of their employees enables leaders to proactively make more informed people decisions and track their effectiveness.

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